Belgium’s Mandatory B2B
E-Invoicing Transition
Belgium is introducing mandatory structured e-invoicing for all VAT registered businesses starting January 1, 2026. This significant change aims to enhance efficiency, strengthen VAT compliance, and combat tax fraud.
With our e-compliance experience in 30+ countries and innovative solution Melasoft, a certified Peppol Service Provider, offers a custom solution package tailored to your company's needs in Belgium!
What Does Belgium’s E-Invoicing Mandate Mean for Your Business?
Belgium’s e-invoicing requirements define specific compliance elements that businesses must meet:
Invoice Format
Structured XML in the Peppol-BIS standard.
No More PDFs
From December 2025, PDFs will no longer be VAT-compliant.
Security and Compliance
EN 16931 standards ensure authenticity, integrity, and readability.
No Tax Reporting
Unlike some EU countries, Belgium does not require invoice data reporting to tax authorities.
What is Peppol, and Why Is It Essential for Belgium?
Peppol is a universal framework that enables the seamless exchange of electronic business documents, including e-invoices, across borders.
For Belgium’s mandatory B2B e-invoicing, Peppol-BIS is the prescribed standard.
Why Peppol is Crucial for Belgian Businesses?
01.
Regulatory Compliance: Peppol-BIS aligns with Belgium’s e-invoicing regulations, ensuring all invoices meet legal and technical standards.
02.
Cross-Border Efficiency: Facilitates smooth and standardized transactions with European and global trading partners.
03.
Interoperability: The Peppol network connects suppliers, customers, and their service providers securely through certified access points.
Manage Belgium’s
E-Invoicing Effortlessly with Melasoft
Melasoft offers two comprehensive solutions to meet your e-invoicing needs in Belgium. For businesses using SAP, our Melasoft SAP Add-On integrates seamlessly into your existing system to streamline compliance. For businesses seeking a standalone solution, Rechnungportal provides an all-in-one invoicing platform with universal compatibility, making e-invoicing effortless for companies of any size.
-
Melasoft SAP Add-On
Seamlessly integrate e-invoicing into your SAP system with Melasoft’s SAP Add-On, designed for businesses already using SAP.
Why Choose Melasoft SAP Add-On?
Seamless Integration: Fits perfectly into your existing SAP system.
Automated Workflows: Reduces manual tasks with automated invoice processes.
Full Compliance: Ensures compatibility with Peppol-BIS, EN 16931, and Belgian standards.
Enhanced Security: Provides secure data transfer and invoice authenticity checks.
2. Rechnungportal All In One Platform
Whether you’re a small business or a multinational enterprise, Rechnungportal is your all-in-one e-invoicing platform.
Why Choose Rechnungportal?
Universal Compatibility: Supports formats like XML, Peppol-BIS, and PDFs (for internal use).
Ease of Use: Simple setup and user-friendly interface.
Scalable Solution: Designed for businesses of all sizes.
Secure Processing: Offers malware scans and compliance checks for every invoice.
Global Reach: Fully compliant with Belgian and international e-invoicing standards
Melasoft: Your All-in-One
Belgium E-Invoicing Partner
Melasoft is a Peppol-certified provider, as notified by the Belgian Ministry of Finance. Whether you need a seamless SAP integration or a standalone invoicing solution, Melasoft has the portal and expertise to help your business comply with Belgium’s new e-invoicing regulations.
Get in touch by filling out the form.
We’ll respond as soon we can.